BY-LAWS

for

LOS VALLECITOS RIDERS

P.O. Box 103, San Marcos, CA 92069

ARTICLE I

Section 1: The name of the club shall be Los Vallecitos Riders.

ARTICLE II

MISSION STATEMENT

Section 1: The objective of the club is as follows:

a. Promote better horsemanship.

b. Sponsor horse shows, play days, trail rides, clinic and camp outs.

c. Beautify and improve the equestrian park.

d. Grant youth and amateur scholarships.

 

ARTICLE III

DUES

Section 1: All dues are payable upon application of membership.

Annual dues are payable on or before January 1.

Section 2. Dues are the following:

a) Junior member - $20.00 per year.

b) Senior member - $25.00 per year.

c) Family membership - $30.00 per year.

Section 3. Members joining after June 30th will be charged half the membership fee stated above.

ARTICLE IV

MEMBERSHIP

Section 1. Members in good standing are entitled to all privileges and benefits of this club stated in these by-laws.

Section 2. Any member may be expelled for misconduct or abuse of horses. The accused must receive a written notice stating in detail the charges against him/her. The accused is given the right to be heard before the Board of Directors, with counsel if necessary, before any action to expel him/her is taken.

ARTICLE V

CLUB MEETINGS

Section 1: There shall be monthly Board of Directors meetings and four general meetings per year. Special meetings may be scheduled/called at the discretion of the President.

Section 2: A quorum is necessary to conduct a regular business meeting.

Section 3: A quorum for the Board of Directors meeting shall be a majority. Four or more officers is a majority of the Board.

ARTICLE VI

OFFICERS

Section 1. The Officers of this Club shall be PRESIDENT, VICE-PRESIDENT, SECRETARY, TREASURE, DRESSAGE COORDINATOR, GYMKHANA COORDINATOR, AND RAIL COORDINATOR.

The President and Vice president are automatic members of the Board of Directors of this club.

Section 2. The new President must be a working or participating member during the previous year, prior to his/her election.

Section 3. Each President after completion of a year in office shall receive an appropriate gift not to exceed the sum of $100.00.

Section 4. Other candidates for an elective office must be a member in good standing.

ARTICLE VII

OFFICER'S DUTIES

Section 1. The PRESIDENT shall be the Chief Executive Officer of this club. He/she shall have general supervision, direction, and control of the business and officers of this Club. He/she shall sign all papers, contracts, and documents required by the Club to carry on the business of the Club. He/she may execute all powers and duties imposed upon him/her by these by-laws. He/she shall preside at all regular and Board meetings and give due notice of all meetings.

Section 2. The VICE-PRESIDENT, in the absence or inability to act of the President, is vested with the powers to perform all duties of the President.

Section 3. The SECRETARY is to keep records of all Club meetings, attend all sessions and record all votes, and minutes of the proceedings in a book/books for that purpose. He/she shall give all notices required by the by-laws.

Section 4: It is the duty of the TREASURER to receive all monies belonging to the Club and to account for the same. He/she will issue checks signed by the President or an authorized officer and countersigned by himself/herself and shall retain these checks and warrants. He/she will keep an account of receipts and expenditures, making a report at the request of the Board of Directors. He/she will pay over and deliver all monies, books and papers to his/her successor. He/she shall receive and keep records of all monies received for dues and all other sources and deposit same in a bank designated by a quorum of the Board.

Section 5: The SHOW CHAIRPERSON duties include: scheduling show dates, selecting judges, training staff, keeping points for year-end awards, presenting a Profit & Loss statement to the treasure after each show, distributing show premiums. The show chairperson also is responsible for making the decision on how many shows and events a member must attend/enter to qualify for a year-end award (subject to approval by the board).

Section 6: Any Officer absent three meetings may have his office declared vacant.

Section 7: A vacancy in an elective office shall be filled by a special election at the next regular meeting of the Club.

Section 8: No member shall hold more than one elective office at the same time unless approved by the general membership or by special vote by the executive board with general members represented at the time of the meeting.

ARTICLE IX

APPOINTMENTS

Section 1: Upon taking office the President shall appoint the following staff members as necessary example are: Newsletter Editor Membership Chairman Junior Group Advisor Color Guard Director Trail Boss Publicity Chairman and other Chairpersons needed to complete projects and activities for the year i.e. Nominating Committee, By-laws Revision Committee, etc.

Section 2: Junior Group Advisor: It shall be the duty of the Junior Group Advisor to attend and supervise all activities of Junior members.

Section 3: Trail Boss: It shall be the duty of the Trail Boss to sponsor trail rides and maintain order and discipline on such rides. Year-end awards may be given for highest number of hours ridden on LVR’s sanctioned trail rides.

Section 4: Newsletter Editor: The Newsletter Editor shall publish the ClubNewsletter, HORSE TALK, monthly. The format will include a calendar of events, member placings and participation at shows as submitted by the Show Chairpersons will be listed.

Section 5: Publicity Chairman: It shall be the duty of the Publicity Chairman to publicize the Club's Horse Shows, Clinics and other Events sponsored by the Club.

Section 6: Membership Chairman: It will be the duty of the Membership Chairman to have charge of all matters pertaining to Membership of this Club. He/she will furnish new members with a Club packet including Club rules and By-laws. He/she will be heedful of new members and the reinstatement and eligibility of members.

ARTICLE XI

MANAGEMENT

Section 1: The management of this Club shall be entrusted to a Board of Directors, their decisions being subject to approval by the membership.

Section 2: The Board of Directors shall consist of seven members; President, Vice-President, Secretary, Treasurer, Immediate Past President, Show Coordinators and/or at least two appointed members.

Section 3: The Board of Directors shall transact all necessary business between Club meetings and other business referred by members.

ARTICLE XII

LIMITATIONS AND LIABILITIES

Section 1: Under no circumstances shall any Club Officer, member of any Committee or member of this Club contract for or incur any obligation to this Club without first securing authorization from the Board of Directors.

Section 2: All complaints about LVR Club decisions, actions, judges, etc. must be submitted in writing and accompanied by $25.00 for processing.

Section 3: No alcoholic beverages are to be sold, dispensed or used at any horse show or junior meeting or activity.

ARTICLE XIII

AMENDMENTS

These by-laws may be amended at any regular Club meeting by a vote of two-thirds of the members present and voting. The proposed amendments will be submitted and read at the previous regular meeting or mailed to all members if written notice is given to all members at least ten (10) days in advance of the date when such amendments are to voted on.

ARTICLE XIV

RULES OF ORDER

Robert's Rules of Order shall govern the conduct of all meetings except as otherwise provided in these by-laws.

ARTICLE XV

ATTEST

The foregoing by-laws of Los Vallecitos Riders was approved and adopted at a regular meeting of the club on_______________________________________________